PRIVACY INFORMATION FOR APPLICANTS

Data protection information about our processing of applicant data in accordance with Art. 13, 14 and 21 of the General Data Protection Regulation (DSGVO)

X1F GmbH

Borselstrasse 20

22765 Hamburg, DE

Dear Applicant,

Thank you for your interest in our company. In accordance with the requirements of Articles 13, 14 and 21 of the General Data Protection Regulation (GDPR), we hereby inform you about the processing of personal data provided by you as part of the application process and/or collected by us, and your rights in this regard. To ensure that you are fully informed about the processing of your personal data as part of the application process, please take note of the following information.

1. Responsible body for data protection:

X1F GmbH
Borselstraße 20
22765 Hamburg, DE
E-Mail: experience@x1f.one
https://x1f.one

2. Contact details of our data protection officer:

Sebastian Raguse
sebastian.raguse@x1f.one

3. Purpose and legal basis of data processing:

We process your personal data in accordance with the provisions of the European Data Protection Regulation (EU GDPR) and the German Federal Data Protection Act (BDSG), insofar as this is necessary for the decision on the establishment of an employment relationship with us. The legal basis for this is Art. 88 DSGVO in conjunction with § 26 BDSG and, if applicable, Art. 6 (1) lit. b DSGVO for the initiation or implementation of contractual relationships.

Furthermore, we may process your personal data if this is necessary for the fulfillment of legal obligations (Art. 6 para. 1 lit. c DSGVO) or for the defense of asserted legal claims against us. The legal basis for this is Art. 6 (1) lit. f DSGVO. The legitimate interest is, for example, a duty to provide evidence in proceedings under the General Equal Treatment Act (AGG). If you give us express consent to process personal data for specific purposes, the lawfulness of this processing is based on your consent pursuant to Art. 6 (1) lit. a DSGVO. Consent given can be revoked at any time, with effect for the future (see section 9 of this data protection information). 

If an employment relationship arises between you and us, we may, in accordance with Art. 88 DSGVO in conjunction with § 26 BDSG, further process the personal data already received from you for the purposes of the employment relationship, insofar as this is necessary for the implementation or termination of the employment relationship or for the exercise or fulfillment of the rights and obligations of the employee representation resulting from a legal, company or service agreement (collective agreement).

4. Categories of personal data:

We only process data that is related to your application. This may be general personal data (name, address, contact details, etc.), information on your professional qualifications and academic education, information on further professional training and, if applicable, other data that you provide to us in connection with your application.

5. Data sources:

We process personal data that we receive from you by mail or e-mail in the course of contacting you or your application.

6. Data recipient(s):

We only pass on your personal data within our company to those areas and individuals who need this data to fulfill contractual and legal obligations or to implement our legitimate interests.

We may transfer your personal data to companies affiliated with the X1F Group, insofar as this is permissible within the scope of the purposes and legal basis set out in section 3 of this data protection information sheet.

Otherwise, data is only passed on to recipients outside the company if this is permitted or required by law, if the transfer is necessary to fulfill legal obligations, or if we have your consent.

7. Transfer to a third country:

Personal data transfer to a third country is not intended.

8. Duration of data storage:

We store your personal data for as long as necessary relative to your application. Your personal data or application documents are typically deleted no later than six months after the end of the application process (e.g., notification of the rejection decision), unless longer storage is required or permitted by law. We store your personal data beyond this timeframe only insofar as this is required by law or in a specific case for the assertion, exercise or defense of legal claims in the event of a legal dispute. 

In the event that you have consented to longer storage of your personal data, we will store it in accordance with your declaration of consent.

If an employment relationship, apprenticeship or trainee relationship is established following the application process, your data will initially continue to be stored insofar as this is necessary and permissible and then be transferred to your personnel file.

9. Your rights:

Every data subject has the right to information under Art. 15 GDPR, the right to rectification under Art. 16 GDPR, the right to erasure under Art. 17 GDPR, the right to restriction of processing under Art. 18 GDPR, the right to notification under Art. 19 GDPR and the right to data portability under Art. 20 GDPR.

In addition, you have the right to lodge a complaint with a data protection supervisory authority pursuant to Art.77 DSGVO if you are of the opinion that the processing of your personal data is not lawful. The right of appeal is without prejudice to any other administrative or judicial remedy.

If the processing of data is with your consent, you are entitled to revoke your given consent to use your personal data at any time in accordance with Art.7 DSGVO. Please note that the revocation is only effective for the future. Processing that took place before the revocation is not affected. Please also note that we may have to retain certain data for a certain period of time in order to comply with legal requirements (see section 8 of this data protection information).

Right of Objection:

Insofar as the processing of your personal data is carried out for the protection of legitimate interests pursuant to Art. 6 para. 1 lit. f DSGVO, you have the right, pursuant to Art. 21 DSGVO, to object to the processing of this data at any time for reasons arising from your particular situation. We will then no longer process this personal data unless we can demonstrate compelling legitimate grounds for the processing. These must override your interests, rights and freedoms, or the processing must serve the assertion, exercise or defense of legal claims.

Right of Objection:

Insofar as the processing of your personal data is carried out for the protection of legitimate interests pursuant to Art. 6 para. 1 lit. f DSGVO, you have the right, pursuant to Art. 21 DSGVO, to object to the processing of this data at any time for reasons arising from your particular situation. We will then no longer process this personal data unless we can demonstrate compelling legitimate grounds for the processing. These must override your interests, rights and freedoms, or the processing must serve the assertion, exercise or defense of legal claims.

To protect your rights, please feel free to contact us.

10. Necessity of the provision of personal data:

The provision of personal data in the context of application processes is neither legally nor contractually required. You are therefore not obliged to provide information about your personal data. Please note, however, that these are required for the decision on an application or the conclusion of a contract relating to an employment relationship with us. If you do not provide us with any personal data, we will not be able to make a decision regarding the establishment of an employment relationship. We recommend that you only provide personal data in your application that is required to complete the application.

11. Automated decision making:

Since the decision on your application is not based exclusively on automated processing, no automated decision in individual cases within the meaning of Art. 22 DSGVO takes place.